Attendees

Here is who showed up for this meeting: Scott, Owen, Ryan, Ed, Gina

Agenda

Ten Commandments

Owen introduced a shop policy that seems to mostly work for everyone. To be printed out and posted in the shop and online.

Storing Project Bikes

We discussed the potential for storing project bikes at the shop while they are being worked on. We talked about potentially charging storage or rental fees. We decided that we will not allow storing bikes right now. We need to concentrate on getting the shop open and functional again. Then we will revisit the idea of storing projects.

Construction

Here are the remaining tasks that need to be completed prior to the Open House.

• bars on windows and doors
• close of interior door (landlord will do)
• Ben came in and approved the design and will reimburse some of the costs (John G to follow up with landlord)
• Window in the bathroom
• plywood on the countertops? Ed to work on adding plywood
• Countertops… cabinets above? Access to plugs is good, might want lighting above the countertop
• Tubes and tires? Peg tree? A way to divide them out.
• John G got a new door knob on the front door
• Where did the ramp go? Place near the front door. John G will call Brad.
• 220 power? Landlord wants to remove it. Our welder folks use 110 so it is OK to remove. Landlord to remove 220 power.
• Exterior lighting. Long term goal. Need to get Ben involved. Ed to take that project on.
• Signage have them talk to Ben and us before doing anything
• Metal cabinets? Pegboard inside the metal cabinets (buying two at Rulands).
• Rolling tables (John to buy one)
• Cabinets for parts.
• Need receipts from Ed for his purchases (plywood and counters)

Open House

Not much progress made. Ed sent the addresses to the core. Gina will work on flyering and sending a note to the neighborhood.

Organizational

• Compliance folder goes to John G, he will take to lawyer friend
• Still need CC statement from John B
• Still need Business Tax Cert from city
• SBE seller’s permit Ryan to update the address
• Do we pay sales tax? Yes, we include it in the part’s sales price. Change is hard to deal with
• Owen is officially resigning and becoming less active due to his SABA responsibilities.
• No receipt, no reimbursement See Rose for the reimbursement forms
• Post the meeting minutes from two weeks ago? Yes. Scott will do
• liability form for visitors? Download from insurer… Gina to send a copy to Scott
• Longer memberships (cards?) daily ($5), yearly ($50)
• Laminator? Scott to check with Chris
• Business cards? Gina to look into.
• Membership cards? Gina will look at a design.

Shop Activities

• Whit may teach monthly
• John Strizek planning on working a shift
• see google doc from John G for volunteer schedule
• We are set to be open: Wed, thur, fri, every 2nd saturday
• volunteer coordinator? Hopefully not John G or Gina in the near future.
• Contact info for volunteers or volunteer email list.
• Owen will still be around to fill a shift when possible
• Processes… We need the following logs in the shop:
  1. Activity log (sign in sign out)
  2. Donation log (who donated what, paper donation receipt) checkboxes: cash, bikes, parts, misc, other ________
  3. Cash log
  4. Membership log

Action Items

John G: Work on construction tasks with Ben, follow up with landlord on various tasks.
Ed: Receipts for purchases.
Scott: Meeting notes, receipts for computer purchases, make up donation receipts, send receipt for monitor to Ryan, look into creating shop processes on the computer.
Gina: send announcements, business cards, laminator, membership cards

Attendees

Here is who showed up for this meeting: Scott Beardsley, Gina Disney, Rose Disney, John Gravois.

Agenda

We had an unofficial agenda but this is what we talked about.

Credit Card

Discussed SBK Credit Card and agreed that address needs changed to SBK PO box, and that it would be appropriate for Rose to hold card and use for large purchases. Rose to follow up with request to John B.

Construction

Discussed ongoing construction projects. No new developments

Open House

Discussed Open House (Second Saturday, Jan) and agreed to send mailers in the immediate area and post bills with shop consent. Gina
to follow up.

Non-profit Compliance

Discussed Compliance Paperwork and agreed to have attorney look over. John agreed to follow up. Scott to support.

Board Structure

Discussed SBK organizational structure and agreed that going forward the Board will be composed of 3 people (as of today, John G.,
Gina, and John B.) and will be required to work a weekly shift, and advise at least one committee. Board will execute policy changes and
administer budget.

Advisory Board

An “Advisory Board” was formed to solicit advise and foster relationships with appropriate organizations in the community going
forward. Will meet quarterly. As of today, it will consist of…
Scott Beardsley
Ed Cox
Rose Disney
Chris Dougherty
Ryan Drobek
Brad Gleed
Owen Howlett
(more to be added)

Staff

A “Staff” was formed. Staff will be responsible to volunteer weekly and will meet bi-monthly to discuss and implement shop policy.
Volunteers will be deemed “staff” after they have shown persistent commitment to SBK over many months with a positive attitude.
As of today, staff will consist of….
Ryan Drobek
Satapana
John S.

Committees

Commitees will eventually be formed to act in the following capacities. (more to be added later)
Event Planning
In Shop Classes
Website
Administration

Committees will be steered by a Head who has already shown persistent commitment to SBK, but committee will be open to new volunteers.
Committee practice will be at the discretion of the Head. Clear expectations, budget and commitment of support will be delivered by
the Board Member responsible for overseeing the committee. Head will be responsible for communicating progress back regularly. If Head
fails to perform, he or she will be asked to pass control to another.

Action Items

John B: change SBK address, make sure Rose has credit card bill? Give Rose control of the card.
Rose: Follow up with John B re: credit card
John G: Meeting notes
Gina: open house flyers, send announcements
Owen: Ten commandments… ongoing

Attendees

Here is who showed up for this meeting: Scott Beardsley, John Boyer, Gina Disney, Rose Disney, John Gravois, Owen Howlett, Chris Dougherty, Ryan Drobek, Ed Cox, Michelle Guerra.

Agenda

We had an unofficial agenda but this is what we talked about.

Shop Layout

Ed drew up a shop plan in AutoCAD (thanks ed, its awesome!) everyone agreed it is a good rough sketch.

More work needs to be done to design accessible complete bike storage along the south wall, and wheel storage nearby

Subletting

It was agreed that it would be best to stop entertaining additional possibilities to share the space until our design is satisfactory (attempting to reserve the SW corner for Dave Fisher if possible).

Inventory

It was also agreed to do everything possible to keep inventory at a minimum until satisfactory design has been achieved. john g wants to suggest that we HALT ALL bike donations after we have 20 in the shop until we have devised some effective storage.

T-Shirts

Gina and Rose delivered awesome long and short sleeved SBK tees that might just sell out at our proposed grand opening the second saturday of january. Thank you for handling that! Gina proposed a cost of $15 per T-Shirt. We paid $8 for the short sleeve and $10 for the long sleeve shirts.

TODO List and Volunteer Opportunities

After the meeting, John G edited the SBK google doc “SBK To Do” and created “SBK Volunteer Opportunities” to try and document what has already been purchased, what we agree needs purchased, and what still needs debated. With scotts help, he is going to incorporate this content into the website shortly, where it will be publicly visible.

Budget

We have spent $2200 so far on tools and t shirts, we will try to cap spending at $3000 prior to opening on additional tools and construction
related costs.

Schedule

It was agreed to try and staff monday, wednesday, friday, but John G thought about it a little more, and to take advantage of Gina, would like to propose Wed (managed by Ryan Drobek), Thursday (managed by John B and Gina) and Friday (managed by John G) instead. That leaves mondays open for Maintenance and Safety Classes.

Volunteer Outreach

As of right now, we still need to find dependable committed volunteers to learn shop procedures and work Wed, Thurs, and Friday. we will also need casual volunteers. John G will send out a volunteer email blast shortly to try to staff these nights and connect other would be volunteers with our to do list.

Cleanup Day

We planned on meeting at the shop to do some cleanup to the space:

• gather all scrap metal behind the shop
• remove metal storage shelf
• go to Ace to cut john g a key
• remove the tree under the AC unit (if Ed is ready)
• brainstorm locking back nook, wheel storage and boarding up inside doors
• cleanup the backyard
• cleanup trash and leaves near the RR tracks
• prop up the pylons separating the parking lot from the RR tracks
• remove the cabinet doors

Volunteer Levels

John G. proposed the idea of deeming committed volunteers “staff” after an unspecified duration of regular weekly commitment to the shop either as a mechanic, or performing behind the scenes duties effectively and with a positive attitude. individual staffers could chair committees to tackle event coordination, conducting classes, shop issues, offsite SBK appearances, the website, accounting etc. as representatives of SBK without PRIOR approval, but would be forced to communicate their activity regularly for review. while there are insurance and legal issues that would still be handled by a small board of directors, the hope would be that staff would be empowered to create shop policy collectively. Board members would have to maintain a regular weekly commitment as well.

Credits

The following individuals have maintained a regular weekly commitment to the Sacramento Bike Kitchen in recent months.

• Scott Beardsley
• John Boyer
• Gina Disney
• Rose Disney
• John Gravois
• Owen Howlett

The following individuals have contributed very valuable help which has not been every week, but has still been essential.

• Chris Dougherty
• Ryan Drobek
• Ed Cox
• Brad Gleed

Thank you!

Action Items

John B: change SBK address, make sure Rose has credit card bill?
Ed: SABA bike parking
John G: Meeting notes
Ryan: purchase agreed parts and supplies to supplement inventory (bike stand base, cables, housing, tubes etc.)
Michelle: contact Rose to help with administrative duties
Owen: Ten commandments

Attendees

Here is who showed up for this meeting: Scott, Brad, Ed, and Owen (and his dog).

Agenda

The north room

* Administration? (not necessary)
* Put the carts in this room at night

Carts

* Lowe’s has a good readymade bench
* $170
* Ed has casters

Middle of room

* Get rid of the metal table?
Result: Everyone agreed to remove. OK with the landlord? Also, keep the central space as open as possible.

Program elements

* people come in to donate old bikes.
* triage
* after triage
* People coming in to work on bikes
* how many stations
* people that come in and want to buy a bike
* people that want to take classes
* people that come in and want to buy parts

Bike parking for SABA

* The south side of the building
* lean to or tarp to keep the rain off?
* maintain an aisle for access
* take out the tree under the AC unit
* everyone agreed that it shouldn’t be a problem

The ladder and upstairs space

* not a real ladder
* attic ladder?
* too big and bulky
Result: save for a phase 2 remodel

The west side

* a bench going the width
* part drawers below
* keg buckets on the floor

The South side

* two large shelves for bikes
* one shelf on top for tires/wheels
* double decker bike storage
* almost identical to this shelving but with separators at the back wheel so bikes don’t lean.

The South West side alcove

* Space for dave?

The east side

* Space for bike parking outside
* SABA might have money for improvements
* get rid of the metal stand
* space for lockers and for customer bikes
* truing area by the compressor

The north alcove

* use for locking up tools

Subletting

* Bike messengers? What do they want to use the space for?
* Where to put Dave Fischer?
Result: Perhaps in the North West alcove. Maybe we should start with Dave only to see how subletting works.

List for Landlord

* fire ex
* garbage
* metal rack on east side.
* doors off of cabinets
* paint for the wall next door (from the landlord next door)
* North door block them off?
* can we get rid of the locker? (also it is locked)
* phone line?

When to open

Aim for second saturday in Jan

Cleanup day

* one for the very near term (saturday?)
* perhaps reoccuring?
* do we want the old scrap metal? no
* stage 1: bucket of paint from the landlord
* stage 2: a mural

Compressor

* we need fittings
* second point on the north west side

Security?

* for the windows mainly, also the door. Gina’s Dad?
* is there a security system?

Lighting

* where are the switches?
* get rid of the florescents?
* throw breaker on the big power
* Ed brought in CFLs.

Action Items

Ed: draw out the space design we talked about and send it to the list (or Scott) for publishing.
Scott: write up and distribute the meeting notes, email Ben about the questions we have, post a note about the cleanup day on Sat.
Brad: Look into prefab counters/cabinets, check on the wood beam he has, bring compressor fittings.