December 21 Meeting Notes

Here are the notes for the core meeting on December 21st.

Attendees

Here is who showed up for this meeting: Scott Beardsley, Gina Disney, Rose Disney, John Gravois.

Agenda

We had an unofficial agenda but this is what we talked about.

Credit Card

Discussed SBK Credit Card and agreed that address needs changed to SBK PO box, and that it would be appropriate for Rose to hold card and use for large purchases. Rose to follow up with request to John B.

Construction

Discussed ongoing construction projects. No new developments

Open House

Discussed Open House (Second Saturday, Jan) and agreed to send mailers in the immediate area and post bills with shop consent. Gina
to follow up.

Non-profit Compliance

Discussed Compliance Paperwork and agreed to have attorney look over. John agreed to follow up. Scott to support.

Board Structure

Discussed SBK organizational structure and agreed that going forward the Board will be composed of 3 people (as of today, John G.,
Gina, and John B.) and will be required to work a weekly shift, and advise at least one committee. Board will execute policy changes and
administer budget.

Advisory Board

An “Advisory Board” was formed to solicit advise and foster relationships with appropriate organizations in the community going
forward. Will meet quarterly. As of today, it will consist of…
Scott Beardsley
Ed Cox
Rose Disney
Chris Dougherty
Ryan Drobek
Brad Gleed
Owen Howlett
(more to be added)

Staff

A “Staff” was formed. Staff will be responsible to volunteer weekly and will meet bi-monthly to discuss and implement shop policy.
Volunteers will be deemed “staff” after they have shown persistent commitment to SBK over many months with a positive attitude.
As of today, staff will consist of….
Ryan Drobek
Satapana
John S.

Committees

Commitees will eventually be formed to act in the following capacities. (more to be added later)
Event Planning
In Shop Classes
Website
Administration

Committees will be steered by a Head who has already shown persistent commitment to SBK, but committee will be open to new volunteers.
Committee practice will be at the discretion of the Head. Clear expectations, budget and commitment of support will be delivered by
the Board Member responsible for overseeing the committee. Head will be responsible for communicating progress back regularly. If Head
fails to perform, he or she will be asked to pass control to another.

Action Items

John B: change SBK address, make sure Rose has credit card bill? Give Rose control of the card.
Rose: Follow up with John B re: credit card
John G: Meeting notes
Gina: open house flyers, send announcements
Owen: Ten commandments… ongoing