December 11 Meeting Notes

Here are the notes for the core meeting on December 11th.

Attendees

Here is who showed up for this meeting: Scott Beardsley, John Boyer, Gina Disney, Rose Disney, John Gravois, Owen Howlett, Chris Dougherty, Ryan Drobek, Ed Cox, Michelle Guerra.

Agenda

We had an unofficial agenda but this is what we talked about.

Shop Layout

Ed drew up a shop plan in AutoCAD (thanks ed, its awesome!) everyone agreed it is a good rough sketch.

More work needs to be done to design accessible complete bike storage along the south wall, and wheel storage nearby

Subletting

It was agreed that it would be best to stop entertaining additional possibilities to share the space until our design is satisfactory (attempting to reserve the SW corner for Dave Fisher if possible).

Inventory

It was also agreed to do everything possible to keep inventory at a minimum until satisfactory design has been achieved. john g wants to suggest that we HALT ALL bike donations after we have 20 in the shop until we have devised some effective storage.

T-Shirts

Gina and Rose delivered awesome long and short sleeved SBK tees that might just sell out at our proposed grand opening the second saturday of january. Thank you for handling that! Gina proposed a cost of $15 per T-Shirt. We paid $8 for the short sleeve and $10 for the long sleeve shirts.

TODO List and Volunteer Opportunities

After the meeting, John G edited the SBK google doc “SBK To Do” and created “SBK Volunteer Opportunities” to try and document what has already been purchased, what we agree needs purchased, and what still needs debated. With scotts help, he is going to incorporate this content into the website shortly, where it will be publicly visible.

Budget

We have spent $2200 so far on tools and t shirts, we will try to cap spending at $3000 prior to opening on additional tools and construction
related costs.

Schedule

It was agreed to try and staff monday, wednesday, friday, but John G thought about it a little more, and to take advantage of Gina, would like to propose Wed (managed by Ryan Drobek), Thursday (managed by John B and Gina) and Friday (managed by John G) instead. That leaves mondays open for Maintenance and Safety Classes.

Volunteer Outreach

As of right now, we still need to find dependable committed volunteers to learn shop procedures and work Wed, Thurs, and Friday. we will also need casual volunteers. John G will send out a volunteer email blast shortly to try to staff these nights and connect other would be volunteers with our to do list.

Cleanup Day

We planned on meeting at the shop to do some cleanup to the space:

• gather all scrap metal behind the shop
• remove metal storage shelf
• go to Ace to cut john g a key
• remove the tree under the AC unit (if Ed is ready)
• brainstorm locking back nook, wheel storage and boarding up inside doors
• cleanup the backyard
• cleanup trash and leaves near the RR tracks
• prop up the pylons separating the parking lot from the RR tracks
• remove the cabinet doors

Volunteer Levels

John G. proposed the idea of deeming committed volunteers “staff” after an unspecified duration of regular weekly commitment to the shop either as a mechanic, or performing behind the scenes duties effectively and with a positive attitude. individual staffers could chair committees to tackle event coordination, conducting classes, shop issues, offsite SBK appearances, the website, accounting etc. as representatives of SBK without PRIOR approval, but would be forced to communicate their activity regularly for review. while there are insurance and legal issues that would still be handled by a small board of directors, the hope would be that staff would be empowered to create shop policy collectively. Board members would have to maintain a regular weekly commitment as well.

Credits

The following individuals have maintained a regular weekly commitment to the Sacramento Bike Kitchen in recent months.

• Scott Beardsley
• John Boyer
• Gina Disney
• Rose Disney
• John Gravois
• Owen Howlett

The following individuals have contributed very valuable help which has not been every week, but has still been essential.

• Chris Dougherty
• Ryan Drobek
• Ed Cox
• Brad Gleed

Thank you!

Action Items

John B: change SBK address, make sure Rose has credit card bill?
Ed: SABA bike parking
John G: Meeting notes
Ryan: purchase agreed parts and supplies to supplement inventory (bike stand base, cables, housing, tubes etc.)
Michelle: contact Rose to help with administrative duties
Owen: Ten commandments